CCPA and CPRA Privacy Notice for Employees and Applicants

This Privacy Notice is made available pursuant to the California Consumer Privacy Act (CCPA), and the California Privacy Rights Act (CPRA) to provide California applicants and employees with certain rights.

Please review this notice carefully, as it applies to the personal information we collect about you solely in your capacity as a MyVest employee or prospective Company employee (Applicant) who may participate in our employment benefits other than health care and retirement. MyVest employees, please refer to the MyVest Benefits Legal Disclosures on the Benefits Portal and to HIPAA notices provided to you directly from our health insurance carriers for data practices relating to your health care benefits, and to the Privacy Notice at riversedgeret.com for data practices relating to your 401k account.

We encourage MyVest Employees to read those notices together with this Notice to have a full description of our online and offline data practices.

We encourage Applicants to read this Notice carefully to have a full description of our online and offline data practices.

Under the CCPA/CPRA, personal information includes information that identifies and describes who you are; as well as information that relates to, is capable of being associated with, or could reasonably be linked to you, one of your devices, and/or a member of your household. In this Notice, we refer to the information subject to the CCPA as “Employee Personal Information.”

Your Rights Under the CCPA

You have the right to receive information on MyVest’s privacy practices, including why we collect Employee Personal Information, from whom it is collected, and for what purpose.

What information do we collect from you?

A. Information provided by you

MyVest collects information supplied by you or your designated agent from the point you submit an application to work with us (such as the information you provide in your application) and throughout your employment with us (e.g., through onboarding, using our systems, and signing up for benefits). We do not sell your information to third parties. We reserve the right to change this notice at our discretion. We will inform you of any material changes we might make via www.MyVest.com for applicants and internal distribution on our HRIS for employees.

The information that we may collect and use about you may include but is not limited to:

  • Application information (e.g., your resume, application form and any references supplied);
  • Right to work information (e.g., work permit and visa application information);
  • Name;
  • Social security number, drivers’ license or other government IDs;
  • IP address;
  • Date of birth;
  • Contact details (e.g., telephone number, email address, mailing address);
  • Bank account details and tax information;
  • Information related to benefit entitlements and schemes (e.g., details of participation and contributions);
  • Information pertaining to your dependents (used for tax purposes or for benefits)
  • Information of protected classifications under California or federal law, such as age, marital status, gender, sex, race, color, disability, citizenship, primary language, immigration status, military/veteran status, disability, request for leave, and medical conditions;
  • Medical information, if necessary, to comply with applicable laws or in order to provide medical care to you, including workers’ compensation care and claims;
  • Performance-related data (e.g., information about and assessments of your performance collected as part of our appraisal process);
  • Geolocation information (e.g., tracking technology on Company-owned laptops);
  • Information that we need to process in connection with disciplinary actions or investigations;
  • Information about your use of our systems (e.g., information from your company email account, information posted on our website, the information you submit through applications or software made available to you, or the information about your level of engagement with our HR and other resources);
  • Conviction and credit check information (e.g., background or credit checks before or during employment, where permitted by applicable laws); 
  • Stage in your life and personal characteristics; 
  • Inferences or insights we may draw from such information; and
  • Any other information you provide directly to us.

Why do we collect this information?

MyVest may use the information we collect about you for the purposes of:

  • Recruiting;
  • Providing you with equipment, training, and support so that you can carry out your role;
  • Providing staff training, feedback, and appraisals, including maintaining personnel records, conducting investigations or disciplinary procedures;
  • Compensation and benefits management, including but not limited to payroll, retirement-related benefits, healthcare, and life insurance for you and, where applicable, your dependents;
  • Organization management and administration, including the management of staff resources, financial planning, internal audits, and other administration;
  • Administration of absences in accordance with company and statutory leave programs;
  • Administration of benefits such as workers’ compensation benefits;
  • Sending or facilitating communications with you;
  • Marketing activities, including photos, brochures, website content, videos, social media posts, and other related marketing activities;
  • Compliance with legal operations, including health and safety requirements, requests for information from government agencies, and security investigations;
  • Provision of employment references if requested by a potential employer;
  • Administering our applications, software, and systems;
  • Statistical and analytical purposes to understand and improve employee satisfaction and performance; 
  • Managing absences due to illness or family/parental leave (where applicable) to meet obligations under applicable laws (e.g., to ensure that you receive statutory sick time or parental or other medical leave);
  • Complying with equal opportunity or anti-discrimination legislation or regulations (where applicable); 
  • Obtaining legal advice, establishing or defending legal claims, or otherwise where strictly necessary for the administration of justice in accordance with applicable laws;
  • Conducting background or credit checks for employment, where permitted by applicable laws; and
  • Such other purposes as we may disclose to you from time to time. 

Selling of Personal Information

The Company does not sell your personal information.

Data Retention

The Company retains the information it receives about you for twenty-four months unless a shorter or longer period is required by California or Federal law.

For Inquiries and/or to Submit Requests for Information, Deletion, or Correction

Please contact hr@myvest.com for inquiries about the Company’s policy or to submit your requests for information, deletion, or correction.